Managing your email can be a daunting task, especially when you need to send messages to the same group of people repeatedly. Imagine the time wasted typing each email address over and over again. Fortunately, Gmail offers a streamlined solution: creating contact groups. With this handy feature, you can easily compile a list of contacts and send emails to the entire group with just a few clicks.

Whether you’re coordinating with a team, organizing a club, or planning an event, our step-by-step guide will show you how to create and manage groups in Gmail.

Get ready to simplify your email communication, boost your productivity, and become a Gmail pro! Learn how to set up Gmail contact groups, send group emails, and enhance your Gmail experience with our comprehensive tutorial.

How to Create a Group in Gmail

Communicating with a large group of people can be time-consuming, especially if you have to type out every email address each time. Gmail Labels, or Contact Groups, offer a simple solution for streamlining group emails.

In this article you will learn creating and managing email groups in Gmail for both desktop and mobile users.

How to Create a Group in Gmail

Learn how to create a contact group in Gmail to streamline your email communication.

Step 1: Click the Google Apps icon, Click “Contacts”

Go to the top right of your screen and look for the Google Apps icon. Then, click on the Contacts menu.

Step 2: Select the ‘Contact’ from the list

Select contacts one by one using the checkboxes next to their names, or use the master selector at the top of the column to use every email address in your contacts list.

Note: If you don’t see any individuals in your contacts list, you may see who has interacted with you on Gmail by going to the left pane and selecting Frequent.

Step 3: Click the add (+) sign to create a new label

Click the plus symbol (+) in the Labels section to add a new label. The Labels section appears in the bottom left corner of the screen.

Step 4: On the pop-up menu, Name the group and click Save.

After naming your group, click on the “Save” button. All of the contacts you choose will have the label added to them.

Note: Click the “Manage labels” option in the top navigation menu to add contacts to the email group after choosing them.

How to Send a Group Email in Gmail

Sending a group email in Gmail is easy with contact groups. Follow these steps to send emails to your Gmail group.

Step 1: Click on the ‘Compose’ button to write a new email

To send an email to your Gmail group, create a new message by tapping the “Compose” option.

Step 2: Enter the Gmail group email’s name in the “To” field

Choose the Gmail group to send this message to in the “To” section. You’ll see a list of friends and groups that fit. Select the contact to whom you want to send the email. You can add your Gmail groups one at a time here, too, if you have made more than one.

Step 3: Compose and send your group email

Once you’ve composed your email, click the “Send” button.

How to Create an Email Group in the Gmail Mobile App

As compared to computer systems, mobile phone users for email services are in the majority. It is simple because of the efficient services offered by Gmail and the easy-to-carry mobile devices anywhere around.

Creating an Email group in Gmail’s mobile application is very simple,

• Turn on the application on your device and select “Contacts” from the menu bar
• If you do not have a contact application by Gmail, install it from the Play Store or App Store
• It will appear if you already have the contact app on your phone
• For those who want to make an email group on their phone, the contact mobile app is where you can do it.

How to Add Contacts to a Gmail Group

You can easily add new members or teammates to your Gmail Group. To add contacts to a contact group, follow the steps provided below for your reference:

Step 1: Go to Gmail in your browser

Press the Home tab on your usual Chrome browser to access Gmail.

Step 2: Click on the Contact icon

Go to the upper left of your Gmail window and click the Contact icon.

Step 3: Select the contacts

Just click on their name to add a contact to your Gmail group.

Step 4: Click on “Create new” for a new group

To add contacts to a group, go to the Contacts list and click on the group’s name. Click on “Create new” to make a new group.

Click on Create Contact to add a new contact

How to Remove Contacts from an Email Group

Follow these steps to remove contacts from an existing Gmail group.

Step 1: Click the Google Apps icon and Select the Contacts

Open Google Apps, which appears in the upper-right corner of the browser. Browse the menu and click on the contacts

Step 2: Go to three Dots and Click the three-dot icon for More actions

Hover over the contact you want to remove, and click the More actions icon, which looks like an ellipsis (…).

Step 3: Tap on “Remove from label”

Select the remove from a label or delete option from the drop-down action menu.

Benefits of Using Gmail Groups

1. Saves Time: Avoid repeatedly entering individual email addresses
2. Improved Organization: Manage your contacts efficiently with categorized groups
3. Simplified Communication: Easily send emails to specific teams or departments

Advanced Options

BCC for Hidden Recipients: Use the BCC field to hide recipient addresses within a group email.

Google Groups: Explore Google Groups for more advanced group communication features, like discussion forums and shared calendars.

Also Read

How to Create a Gmail Signature?

Conclusion

Gmail Groups are a powerful tool for simplifying email communication with large teams or frequent recipients. By following these steps and exploring the additional features, you can streamline your workflow and manage group communication effectively.

How to Create a Group in Gmail – FAQs

How do I create a group in Gmail Mobile (Android and iPhone)?

Here’s the steps gievn below to create a group in Gmail Mobile App,

• Go to the Google Contacts app and sign in.
• Tap the three horizontal lines at the top left.
• Tap the label you want.
• Tap the three vertical dots at the top right.
• Select ‘Send an email.
• Select Gmail.

How to hide recipients in Gmail group emails with BCC?

Check the given below steps provided for your reference,

• Click “Compose”
• Type in “Undisclosed recipients” in the Email “To” field
• Select “BCC” in Gmail.
• Insert recipients or Gmail group.
• Create your message and send the same email to multiple recipients separately.

How do I set up a group email?

Open Google Groups and click “Create Group.” Name the group and type in an email address that ends in “@googlegroups.com.” Include a statement of the group that other members can see. Pick “Collaborative Inbox” from the list of group types.